Event Lead Capture: An Attendee List Guests Actually Want to Join
Guests scan the QR code on your screen, drop an email or phone number, and start posting photos and messages to the live wall. You walk away with a deduplicated contact list — and every photo and message linked to the person who sent it. No badge scanners, no clipboard, no app.
✓ One field, shown once per phone ✓ CSV export included
Event lead capture with a photo wall works by making the contact ask part of the fun instead of a sales interaction: guests scan a QR code to join the live wall on the big screen, enter an email or phone number once, and then post freely. Industry studies find roughly 88% of attendees willingly share contact details at a photo experience — far above badge-scan or signup-sheet rates — because they're getting something immediate in return: their photo on the screen.
QR Wall's attendee capture is a single toggle on the Professional plan ($19.99/month). The gate shows one field with a clear disclosure, appears exactly once per phone, and links every subsequent photo and message to that contact. After the event you download the attendee list as a CSV — with a per-post mapping that shows who posted what.
From First Scan to Contact List in Three Steps
One toggle before the event; one download after.
1. Turn on attendee capture
Create your wall and flip the "capture attendee contacts" toggle (Professional plan). That's the whole setup — the gate, the disclosure text, and the export are ready.
2. Guests join with one field
Scanning the QR opens the submission page with a quick "Join the wall" step: email or phone, one tap, with a clear notice that you'll receive their details. It shows once per phone — after that, posting is as instant as ever.
3. Download your attendee list
The event gallery has an Attendees panel with contact, arrival time, and post count — download it as a CSV anytime. The full ZIP export adds a per-post mapping, so every photo traces back to a person.
Why capture contacts through the wall
Opt-in beats opt-out
A badge scan records that someone walked past your booth. A wall submission records that someone chose to engage — posted a photo, wrote a message, saw themselves on your screen. Same contact field, entirely different signal quality.
Every post has a name
Submissions link to the contact that sent them. The CSV export maps each photo and message to a person, so "who was the one asking about pricing at table 6?" is a spreadsheet lookup, not a memory exercise.
Consent-aware by design
Guests see exactly what happens to their details before entering them, and each record stores the capture timestamp and the disclosure they saw — the paper trail you want before running any follow-up campaign.
Photo Wall Capture vs. the Usual Ways
How QR Wall attendee capture compares to badge scanners, tablet forms, and paper sheets.
| QR Wall Attendee Capture | Badge Scanner | Tablet Signup Form | Paper Sheet | |
|---|---|---|---|---|
| Why guests participate | To post on the live wall — fun first | Asked by staff | Asked by staff | Asked by staff |
| Signal quality | Chose to engage + what they posted | Walked past | Filled a form | Illegible half the time |
| Contact linked to activity | Yes — every photo & message mapped | No | No | No |
| Works at any event type | Yes — galas, expos, campus, corporate | Trade shows only | Yes | Yes |
| Export | CSV + per-post mapping, instant | Organizer's format, post-show | Depends on form tool | Manual retyping |
| Cost | $19.99/mo, cancel anytime | Per-show rental fees | Form tool + tablet | Free, costs you leads |
Questions organizers ask
What to know before turning on attendee capture.
How does QR Wall capture attendee contact information?
With attendee capture enabled (Professional tier), guests scanning the event QR code are asked for an email or phone number before their first post — a single field with a clear notice that the organizer receives their details. It appears once per phone; after that, guests post photos and messages with zero extra friction. Every submission is linked to the contact that sent it.
Can I download the attendee list after the event?
Yes. The event gallery has an owner-only Attendees panel with a one-click CSV download (contact, first seen, post count, consent timestamp), and the full ZIP export includes attendees.csv plus submissions.csv — a per-post mapping that ties every photo and message to the contact that posted it.
Is a photo wall better than a badge scanner for lead capture?
They measure different things. A badge scan records that someone walked past; a photo wall submission records that someone chose to engage — industry studies find roughly 88% of attendees willingly share contact details when it's part of a photo experience rather than a sales interaction. QR Wall costs $19.99/month versus typical per-show lead-retrieval rental fees, and works at any venue with no rented hardware.
Do I need consent to contact the captured list afterwards?
QR Wall shows every guest a disclosure that the organizer will receive their contact details, and stores the capture timestamp with each record. Whether you can email, call, or text the list afterwards depends on the marketing-consent laws where you operate (TCPA in the US for texts and calls, GDPR in the EU) — that responsibility sits with you as the organizer, so check your local requirements before running campaigns.
Does the gate hurt participation?
It's designed not to: one field, one tap, shown exactly once per phone, and the reward (their post on the big screen) is immediate. If maximum participation matters more than the list at a particular event, the toggle is per-event — leave it off and the wall behaves exactly as before.
Can guests enter fake contact details?
The gate checks only that the entry looks like a real email or phone number — no verification emails or SMS codes, so nobody gets stuck at a live event. Determined junk still can't be ruled out, but it's easy to spot: the CSV includes each contact's post count, so real participants separate from noise at a glance.
Leave with more than photos
Run the wall your guests love — and take home the attendee list your follow-up needs.
Start Capturing Contacts →Free wall to start • Capture is one toggle on Professional
Last updated: July 2026